We agreed to have weekly short meetings using Arlo and Marina's model: They are of the quick, "sprint to completion" type and pull from a prioritized "Backlog" list to provide opportunities to plug into work beginning or in progress. These meetings depend on pulling from existing rather than new work and sometimes in consultation with project leaders, innumerate and schedule work opportunities for the week.
As with our first meeting the work items should end up listed on a big sheet of paper and left posted for the week
Other meetings: There will also need to be other, periodic meetings we may call "backlog grooming" meetings, the purpose of which is to pull work items forward from the icebox list to a shorter and achievable backlog list. It is uncertain how they are prioritized on this smaller list. Mostly they interconnect with ongoing work but sometimes will be they launch of a new project.
The analogy is that of 3x5 index cards that can be re-arranged and sorted to find and organize priority work. We however agreed to put the list in a google sheet at this time although printed cards may be useful in future processes.
We also agreed to post a giant paper in the barn were people can add a description of a project or a job. An example is "build a kid tree house" or "build a bench under the plum on the gardener's path". Since there logically must be a moderator of the list, that moderator will move such items to the list. Otherwise the list is shared and people may add an item to the end of it directly. Please sign your work.
